Zmenio
Staffing agencies reach the candidates already in their database
A concept for staffing agencies: the system contacts candidates the agency already has on file, asks them the vacancy questions by text message in their own language, and hands the recruiter a ranked shortlist.
Challenge
Staffing agencies that place warehouse and manual workers sit on thousands of candidates nobody contacts. Each new vacancy is still filled from scratch through job ads.
The workforce speaks several languages and replies to texts at all hours. A recruiter can't answer everyone within a minute, and in the meantime the candidate takes another job.
Solution
The agency uploads a vacancy and part of its database. The system texts candidates from the agency's own number, replies to each one in their language, runs the screening questions and gives the recruiter a ranked shortlist with the conversation transcript and a translation.
The design follows how the market works. Questions go by plain text message with no links, because carriers filter links in texts. Candidates are told in the first message that they are talking to an AI. Rejections are always made by a person and the system only ranks, because the EU AI Act classes recruitment as high-risk.
How it works
- 1
Vacancy and candidates
The agency enters a vacancy and uploads candidates from its database.
- 2
Questions by text
The system contacts candidates from the agency's number and runs the vacancy questions in their language.
- 3
Shortlist
The recruiter gets a ranked list with transcripts and translations, and makes the call.
What it does
- A new country or a different SMS provider doesn't mean rebuilding the product
- Each agency's data is kept apart from the others, with a separate check that guards it
- Planned records for campaigns, contacts, conversations, results and AI costs
- A trial mode in which nothing is sent
- A fixed cap on texts sent that can't be switched off, so the agency stays within its SIM card's limit
Outcome
Zmenio is still a concept. What exists is the product design with the reasons behind each decision, the database design and a check that agencies' data never mixes. The text conversations and the recruiter screens have not been built yet.
Contact
